How to save a fortune on document distribution with electronic publishing.


The cost saving benefits of having proprietary information published in electronic format, either via the Internet or as complete professional CD and DVD based publications are now common knowledge.

If your organisation has an ongoing need to avail clients or colleagues with important information on an ongoing or even a one-off basis, and you are still relying on having this information printed and mailed via traditional snail mail, you are wasting a lot of money for no reason.

For the last 10 years we have been specialising in converting paper-based information such as workshop manuals, company minutes and plan drawings to fulltext searchable electronic publications in file formats ideally suited to your medium of choice, be it compact disc or DVD or the Internet.

PDF image and text, a brilliant format for electronic publication of legacy information.


I am sure that you are unaware of just how pervasive the Acrobat PDF document file format has become in the last 10 years, but did you know that there is a particular type of Acrobat PDF file format that is ideally suited for publishing hardcopy into fulltext searchable PDF file format, but which still offers 100% integrity in terms of document recomposition?

That's right, this unique PDF file format is derived from scanning and performing optical character recognition over your collection of scanned images.  Essentially what happens is that the recognised text gets saved in a layer behind the actual raster image and embedded in this PDF "image and text" file format.

What this provides is a carbon copy of your original hardcopy document, but with added fulltext searchability due to the optical character recognition which was performed on these documents.

Use the Free Acriobat Reader to turn your organisations hardcopy into searcgable format

This means that you can use the free Acrobat reader to search across your PDF documents by means of words, phrases or even combinations thereof.  There is almost no practical limit to the amount of PDF pages you can index in this manner.

Essentially it was down to the fact that he can have all your hardcopy documents published to CD or DVD in fulltext searchable format, and you're only investment would be for the labour involved in the scanning, optical character recognition and compilation of your documents.

We can undertake to scan and converted documents into this powerful text searchable PDF file format from as little as $.15c per image.

The incredibly cheap storage costs of CD or DVD means that you can then share this information by burning new copies onto media that essentially cost you less than one dollars for the storage of up to 96,000 pages on DVD, an equation you simply cannot beat firstly for the incredibly low cost of document storage, secondly for the brilliant power of being able to search for words or phrases across thousands and thousands of pages of textbased information, and thirdly due to the incredible savings to be realised from mailing CDs or publishing via the Internet rather than printing and photocopying.

If you can see that there is a particular requirement in your organisation for the conversion of hardcopy documents, no matter what the size or format into CD/DVD or Internet publications, please fill out the form below and submit.

We shall be in touch with in the day to provide you with more information or a obligation free quote for your particular scanning requirements.

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Signature           

Hilton Holder

 

 

Interesting image facts

File format for line drawings

Tiff CCITT group 4 is the "de facto" standard for the compression and digital storage of line drawing or text based images.

Its also called Tiff Fax G4 or Tiff G4 2 D.

Digital Storage for 1 x Filing cabinet
1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)= 1 CD ROM

Trees required for paper
 1 pulp tree (loblolly pine) = 1/10th cord of wood = 10,000 pages = 1 File Cabinet = 4 boxes = 1/2 GByte
1 lumber tree (20 inch diameter, 110 ft tall, 50 years old) = 1 cord
10 pulp tree (8 in.  dia., 50 ft tall, 20 yrs old) = 1 cord = 4 x 4 x 8 ft = 128 cubic ft (75 cubic feet of wood)
Storage for an archive box
1 box (in inches: 12 wide x 15 long x 9.5 d) (2,500 pages) = 1 file drawer = 2 linear feet of files = 125 MBytes
Storage on 16mm Microfilm
1 roll of 16 mm microfilm (100 ft) = 2,500 letter size images = 1 box = 125 MBytes
Storage on 35mm Microfilm
 1 roll of 35 mm microfilm (100 ft) = 5,000 letter size images (or letter size image equivalents)
Storage on Micro Fiche
1 microfiche (average) = 100 letter size images;
Digital storage units
1 Byte (B)(common usage) = 8 bits (b) = 1 character;

1 Unicode Byte = 16 bits = 1 character

1,000 Bytes =~ (~ about) 1 KiloByte;

1,000 KBytes =~ 1 MegaByte;

1,000 MBytes =~ 1 GigaByte;

1,000 GBytes =~ 1 TeraByte;

1,000 TBytes =~ 1 PetaByte;

1,000 PBytes =~ 1 ExaByte

The cost of a filing cabinet

Figure fifteen square feet for
a file cabinet (you need enough room to open the drawers and walk past it). At $15 per square foot of space per year, that’s $2250 for the space, far more than the cabinet itself costs.
Storage cost of a CD

Cost of a unit of media - CD $1.00 / number of images that will fit on it / 16,000 images (50 KB per image)
= cost per image for media = $0.0000625 per image